The policy handbook is used as a reference by ICA staff in determining the ICA position on issues and the course of action based on these guidelines from the general membership.
For more information, or a copy of the ICA Policy Handbook, please contact the ICA office, 515-296-2266.
Download the 2018 Policy Handbook.
2018 ICA POLICY DEVELOPMENT
ICA is a grassroots policy organization, meaning policy is developed by members for members. Policy, through written directives or resolutions, provides input to staff and leadership when working on regulatory topics. A new schedule has been prepared for the 2016 year to gather more grassroots input from more ICA members.
District Breakouts - 2018 BeefMeets
District Breakout sessions will be held during the 2018 BeefMeets. ICA members will gather into their ICA districts to discuss cattle industry issues and review ICA policy. The overall goal of the District Breakouts is to informally surface policy issues from members, very similar to the successful ICA Listening Sessions. Through the District Breakout discussion a list of topics/issues will be recorded and sent to the policy committee chairs and production councils for drafting and consideration.
All members are encouraged to attend their area BeefMeet and participate in the respective District Breakout session. ICA staff and leadership will facilitate the Breakouts and producers will be asked to complete a short survey to record policy concerns. All information from the Breakouts will be compiled and dispersed during the ICA Committee Day that is currently being planned.
A meeting will be held in July to review input from the District Breakouts held at the 2018 BeefMeets. ICA board members, policy committee chairs and vice chairs, and members of the feedlot and cow/calf councils will be invited to attend committee day. Each council and policy committee will have a specific agenda, but all leaders are welcome to attend the various meetings. The outcome of Committee Day will be to review and assess the input from the 2018 BeefMeets, and take action if necessary.
Cow/calf & Feedlot Councils - The day will begin with Cow/calf and Feedlot council meetings that focus on evaluating results from the BeefMeets and prioritization of the topics. If needed, Cow/calf and Feedlot Council members will provide additional input on the issues surfaced, or make recommendations for further analysis. The Cow/calf and Feedlot councils will meet concurrently.
Cow/calf and Feedlot Council Agenda
*Review grassroots input from BeefMeets
*Provide additional input on topics
*Prioritize topics/issues to propose to the ICA Board of Directors
Following the morning meeting, the Cow/calf and Feedlot Councils (if needed) will hold a regular meeting to discuss topics outside of those surfaced at the BeefMeets. Additionally, the Cow/calf and Feedlot Council members are welcome to attend the policy committee meetings scheduled for the afternoon.
Policy Committees - Each ICA policy committee will meet during committee day. Outcomes of the policy committee meetings include: drafting/revising policies, reviewing expiring policies, and proposing recommendations to the ICA board. Using the prioritized lists from both the Cow/calf and Feedlot council meetings held earlier in the day, committee chairs and vice chairs will either draft new ICA policy, or make revisions to existing policies. If pertinent issues require immediate action from the ICA board, the policy chairs will make a recommendation to the board to adopt interim policy. This would include topics that require action prior to the Annual Meeting in December, or the NCBA Summer Conference held later in July. All other recommendations will be reviewed during the Annual Meeting in December.
Policy Committee Meeting Agenda
*Draft policy language
*Review expiring resolutions and directives
*Make recommendations on expiring resolutions and directives
*Make recommendations to board on interim policy (if any)
Committee Day Agenda
Please check back for updates on this agenda.
Member Survey - August-September
Following the committee day, ICA staff will work with Policy Committee Chairs to develop a member survey to disperse August through September via paper and electronic format. The survey will be an effort to gather member input on new policies and emerging industry topics prior to policy ratification in December at the Annual Meeting.
Annual Meeting - December 2018
All of the policy committees will meet during the Annual Meeting as in the past. The committee meetings will be scheduled throughout the day and all ICA members are invited to participate in the discussion. Through a progressive process, expiring policies are defined, researched, refined, and if applicable re-instated in the individual committees. During the committee meetings at convention, policy chairs ask for each policy to be either recommended for reinstatement or recommended to expire with a motion and vote. This can be done individually on each policy, or have members “pull” policies they would like to discuss further. A single motion and vote can be made to approve the policies that were not “pulled” and discussion can resume on each “pulled” policy with a motion and vote for approval.
Once the committees have reviewed all the expiring and proposed policies, a motion for adjournment is requested. The recommendations will be reviewed in the resolutions committee which consists of the policy chairs, the executive committee, and ICA staff. Recommendations are reviewed at the annual meeting following the process outlined above.